Reservations, Dispatch & Client Database:
FASTTRAK has been designed with a minimal number of screens for simplicity and speed which include:
- Main Dispatch Console loaded with functionality and flexibility
- Color Dispatch Grid to access vehicle availability
- Client database profile, address, billing and Passenger information
- On Screen reservation & final costing
- On-screen trip status indicator to eliminate service failures
- On-screen pick-up and drop-off address locations
- On-screen 12 or 24 hour clock time settings
- On screen passenger arriving flight status
- On-screen web links to Industry resources from within program
- On-screen Flight tracking (free) via internet from within program
- On-screen Mapping of addresses (free) via internet from within program
- Manage MyBizTrips received reservations
- Manage eAffiliate received reservations
- Manage GDS received reservations via MyBizTrips
- Meet & Greet Sign preparation & design system
- Text messaging [Paging] of driver trip information
- Email client confirmations instantly after booking
Reservation Center:
- Add, update or edit one-time or select client data for reservation
- Select specific passenger data from within this center
- Send email confirmation while client is on the phone
- View address histories for prior pick-up and drop-off locations
- Book reservations in either 12 hour AM/PM or 24 hour(military) clock
Internet Reservation Management System [MyBizTrips.com]:
MyBizTrips is an on-line hosted service that fully integrates client information and reservation management which transmits to any FASTTRAK network system seamlessly and without staff input or interaction. FASTTRAK manages all received jobs from the main dispatch console:
- With MyBizTrips On-Line Booking, Your Clients:
- Make and update reservations on-line
- Print trip confirmations on-line
- Print trip receipts
- Update Client Profile Information
- Update Passenger Profile Lists
- Create Passenger and Master Login's
- Your Clients Monitor their Vehicle Dispatch Status:
- Driver Alerted
- Driver Scheduled
- Vehicle en-Route
- Vehicle on-Location
- Passenger on-Board
- Trip Complete
- Vehicle on-Location
- To view a sample web page:
Login to Sample Client User Site (Username = client ) and (PW = trips)
Final Costing Center:
- Align final times and charges with driver trip tickets
- Process electronic credit card authorization for single charges
- Assign pay for drivers and account for vehicle mileage tracking
- Assign payment amounts to commissioned agents
- Set-up transaction for invoicing one or multiple transactions per invoice
Driver Trip Ticket & Print Center:
- Print Meet & Greet Signs
- Print Client Labels
- Delete or Repeat Reservations
- Convert Quotations to Reservations
- Print Driver Trip Tickets:
- By Client, Passenger, Trip Type, Reference or PO, Vehicle, Vehicle Type and Driver
- Print Farm/Affiliate Confirmations
- Print Farm/Affiliate Modified Trip Confirmations
- Print Farm/Affiliate Request for Time & Charges
- Print Shuttle & Shared-Ride Tickets
- Client Statements for billed accounts
Invoicing Center:
- Create Invoices: FASTTRAK produces invoices for single or multiple reservations for customers
- Group Billing: Creates invoices for Client's various employee travelers
- Invoice Payments: Apply Payments to existing invoices by company name or invoice number with automatic posting of cash receipts. Other features include Reverse payments, remove reservations from invoices, Re-print customer invoices, or remove invoices when payment is not made by check. Additional invoice features:
- Client BILL TO Address field for clients with accountants or agents for Invoicing
- View all outstanding Client invoice numbers searching by client name
- Multiple invoice payment feature for selected clients
- Print Multiple invoices for a selected date range
- Automated cash receipts management and reporting
- Client Statements for billed accounts
Payment Center:
- Apply or reverse payment for one or more transactions
- Print Receipts for mailing or emailing
- Apply payment to Individual invoices or to multiple client invoices:
- Select individual invoice number to pay by credit card or check
- Select invoices by Client
- Remove specific reservations from invoices
- Remove invoices for specific customers
- Reprint specific Invoices
Management Reports Center:
Custom preset reporting periods allow for ease of date selection. Reports include detailed revenue production reports, Invoice (A/R), Cash receipts, client statements, revenue forecast reports and various client and manifest reservation reports.
Electronic Credit Card Processing:
FASTTRAK has 4 options for processing credit cards electronically in just seconds:
Three of our integrated partners use the VeriSign Gateway. Our perferred vendor for Level III processing is
Century Business Solutions, Inc for Internet Credit Card Processing of FASTTRAK Client Reservation Card Data. Significant reductions in fees can be realized with a Level III compliance.
Lower processing fees can be attained by:
- Automatically submitting card billing address and zip code with each transaction
- And processing with Certified Level III FASTTRAK Software thru CBS.
In addition to integrating with VeriSign, FASTTRAK integrates with
Payment Processing, Inc.'s exclusive PPI PayMover(sm) gateway for Internet Credit Card Processing of FASTTRAK Client Reservation Card Data. Reduced chargebacks can be obtained from always obtaining the card holder's CSC #.
Lower processing fees can be attained by:
- Automatically submitting card billing address and zip code with each transaction
- And automatically get approvals in seconds from PPI and VeriSign
Flight Tracking & Flight Verification at Booking:
FASTTRAK is integrated with Flight Explorer's [ Fast Track ] product for tracking of commercial and general aviation aircraft.
- Electronic Flight Verification at booking to verify passenger provided information
- Flight verification provides a list of possible flights based on passenger details
- Tracks in-flight aircraft providing on-screen data and flight map
Auto-eMail & Auto-Backup Services:
- Automatically eMails Confirmations for all new bookings
- Automatically eMails Confirmation of Cancellations of existing bookings
- Automatically eMails Request for time & Charges for Farm/Affiliate work
- Automatically backs up your SQL data to a local drive up to 3 times per day
GPS [Global Positioning Systems] Integrated for Vehicle Tracking via TeleTrac:
- TeleTrac provides in-Vehicle units for Vehicle tracking
- FASTTRAK integrates with TeleTrac to provide automatic Trip Status Updates
**GDS [Global Distribution System] Integration:
- Automatically receives and seamlessly inserts jobs from travel agents
- Automatically receives and seamlessly inserts jobs from Corporate Travel Departments
- Automatically transfers received jobs to MyBizTrips website for viewing and management by your clients
Fleetbook Integration:
FleetBook is a cross platform system that allows operators to communicate with each other electronically regardless of the vendor software being used. This technology will allow any operator of any size to conduct business thru out the world electronically.
Accounting System Interface:
FASTTRAK interfaces with Quicken & QuickBooks software for maintaining and updating banking & financial data with FASTTRAK's transactions for Cash Receipts deposited and Payroll, Contractor Fees and Commission Fees payable.
Fleet Maintenance Alerts:
Keep track of fleet maintenance requirements by mileage or scheduled date simply by updating the vehicles mileage, daily, weekly or as desired.
Data Security:
Multi-Level security is provided for all areas within FASTTRAK. All users are set up with priveleges that allow or deny access to all areas of FASTTRAK.
FASTTRAK'S Technologies:
- Language: Visual Basic v6.0
- Windows Services: C# and VB.Net
- Database: Executive Individual Edition -- Microsoft 2000 (.mdb),
- Database: Business Premier Edition -- SQL 2000 Desktop Engine
- Database: Business Server Edition -- SQL 2000 Server Edition
- Report writer: Seagate Crystal Reports v8.5
System Minimum Requirements:
- 400+ MHz processor - recommended 1 Ghz +
- 256+ MB Ram memory - recommended 512 MB
- CD ROM Drive
- Microsoft Internet Explorer v4.01 or greater
- Internet Connection - recommended high speed
- A working knowledge of Windows operating system
** Available with Business Server Editions only
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